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CCTV Policy

CCTV Surveillance Cameras Policy for Corporate Services Directorate and the Office of the Permanent Secretary - MJEG
 
Scope
The Corporate Services Directorate and the Office of the Permanent Secretary deal with personal data by means of CCTV camera/s and abides by this policy with regards to the data processed by this means.
 
Background Information
The data controller for the Corporate Services Directorate and for the Office of the Permanent Secretary is the Permanent Secretary of the same Ministry.
The data protection officer representing the Permanent Secretariat may be contacted as follows:
Email:
 
Data subjects will have a right of access to data being processed as per Chapter II (Article 15) of the General Data Protection Regulation. (Please refer to section relating to Access, below). Data subjects are also hereby informed of their right to lodge a complaint with the Information and Data Protection Commissioner. Click Here​ to access the Information and Data Protection contact details.
 
Location & Purpose
CCTV surveillance is installed in the Corporate Services Directorate’s premises, i.e Spinola Palace Business Centre, 46 St Christopher Street, Valletta and at the Office of the Permanent Secretary, Ministry for Justice, Equality and Governance, Auberge D'Aragon, Misrah Indipendenza,Valletta VLT 1521. Affixed notices are placed in prominent and easily visible places within the monitored area. The sole purpose of surveillance is to ensure security. Relevant footage will not be used for any other purpose other than the one intended. Processing for a distinct activity that is not compatible with the original reason for which cameras were installed will only be done if prior notice is given to the data subjects.

In view of Chapter II (Article 5) of the GDPR , the Data Controller justifies the use of a CCTV Surveillance Camera system for the above-mentioned purpose. The recognisable images captured by the cameras will be processed adequately, and in a relevant manner and shall be necessary in relation to the purposes of the processing as per Chapter II Article 6 of the GDPR.
 
Access to Footage & Data
Access to the CCTV footage is restricted to authorised personnel only. The Data Controller shall authorise further access to footage if so required when relevant to the purpose/s specified above. Any criminal activity caught on camera will be disclosed to law enforcement authorities after filing a Police report. 2
 
The Corporate Services Directorate and the Office of the Permanent Secretary undertakes to comply with a strict security policy vis-a-vis the access to recorded images. Any internal access to visual images by the Corporate Services Directorate and the Office of the Permanent Secretary or any disclosure of such images further to a request by a law enforcement authority or by the data subject shall be logged and kept as evidence.
 
Right of Access
Any individual whose personal data is held by the Corporate Services Directorate and the Office of the Permanent Secretary, in the form of CCTV recording, can request access to that recording. The Data Controller is obliged to provide access to the footage without disclosing the identity of third parties.
 
If an individual is not satisfied with the reply as provided or with the manner of access that has been granted, the matter may be referred to the Information and Data Protection Commissioner who will investigate the case and ascertain that the right of access is properly granted.
 
Right of access request shall be made in writing and addressed to the Controller.
 
Retention Period
Personal data is retained for seven (7) days. This period is the necessary period for which the data was obtained. After the lapse of this period, overwritten by new images. If data is extracted in relation to unacceptable behaviour leading to a criminal investigation it will be held for the period required to satisfy said legal claims, and securely erased after such activities are exhausted.
 
Conclusion
This policy provides the reasons and means of processing through the use of a CCTV Surveillance System within the Corporate Services Directorate and the Office of the Permanent Secretary whilst ensuring that the rights of the data subjects are not infringed, by processing personal data adequately, not more than necessary and making sure that data is not kept for a period longer than necessary in conformity with Data Protection Legislation.
Date: 22.01.2020
Contact Information

Ministry for Justice, Equality and Governance
Auberge D'Aragon,
Misrah Indipendenza,
Valletta VLT 1521
Malta
 
Telephone

Email
 
Website
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